EXHIBITOR MANUAL

EVERYTHING YOU NEED TO DO AND KNOW

Our Exhibitor Manual will help you plan your attendance at the Show and will ensure that your time is maximised.

This page contains everything you need. You will see which items are a compulsory read (orange), those which require action (green) and (purple) for ‘space only’ stands, and those which relate to your stand including recommended order forms (in blue). There is also a section (pink) which provides you with everything you need to ensure you get the right visitors to your stand. It is suggested that you work through each section in the order shown below. If you have any questions please email Tracy or James or call 01905 917294

Exhibitor Q&A: We held our Q&A on Wednesday 4 February. If you wish to view the recording, please click here

Exhibitor marketing Teams call . We held an Exhibitor marketing meeting call. If you wish to view the recording, please click here

Please note: there continue to be scams from people claiming to be working on behalf of the M+H Team and trying to sell you our data. Please do not engage with them. You will only ever be contacted by the following members of the team: Anna Preedy, Tracy Winchester, Becky Winney, Chelsea Brown, Alistair Hardaker, Jessica Elliman and James McNeill. Your main contacts are: james@museumsandheritage.com and tracy@museumsandheritage.com for any stand-related questions.

Deadlines for the 2027 show are to be confirmed:

You can download a printable A-Z Checklist from the 2026 show for an idea of dates here, the PDF has live links to all exhibitor manual webpages

Date TBC: Site induction Form-All exhibitors must complete this site induction form which will allow you access through security on arrival for set up
Date TBC: Book your hotel; we have a special M+H rate for rooms here
Date TBC: Submit stand plans and paperwork for Space Only stands here
Date TBC: Last order day for stand extras and graphics
Date TBC: If you require guaranteed, fast, internet connection order here
Date TBC: Book your parking – space is very limited and we advise leaving your car behind! Read this section first – there are critical updates for vehicle access.
Date TBC: Book your vehicle access pass (compulsory for all vehicles). The later you leave it, the less likely you are to get an unloading/loading slot.
Date TBC: Last order day for furniture
Date TBC: Order electrics and lighting (strongly advised)
Date TBC: Submit proof of Public Liability insurance and health & safety declaration – compulsory
Date TBC: Order audio-visual equipment
Date TBC: For catering please emailcatering@olympia.londondirectly for delivery to your stand – it saves time and money
Date TBC: Order your badges (compulsory) and visitor data scanners here