BUILD-UP AND BREAKDOWN

ESSENTIAL READ: VEHICAL PASSES, PARKING + DIRECTIONS

RETURN TO EXHIBITOR ZONE

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The Museums + Heritage Show takes place at:

Olympia West Hall – Level One
Blythe Road
London
W14 8UX
.

Please be advised that there are a number of changes in place due to extensive buildings works. In planning your stand set-up and breakdown please also refer to Deliveries and Timings

The Show is now located on the first floor of the West Hall and so goods loading is via two lifts. The following dimensions and weight restrictions are for the larger of the two:

Length:  6.82 m
Width:  3.21 m
Height:  2.84 m
Loading: 6000 kg

Tuesday 9 May

Deliveries by courier
9am to 5.30pm – please see further details and restrictions below

Shell Scheme Stand Build: 3.00pm – 9.00pm

The vast majority of our exhibitors have booked a Shell Scheme Stand so must adhere to the above timings. Please do not arrive outside of these hours – you will, unfortunately, be refused access and there can be no exceptions. We encourage you to arrive by public transport but if it is essential that you come by car or van then you MUST book a vehicle passPlease note the vehicle management system will be live at 11am on the 11th April You are urged to make your booking as soon as possible as failure to do so may result in a lack of unloading/loading slot availability. Failure to do so will result in your entry being refused. Please refer to the Shell Scheme Stand information.

Space Only Stand Build: 11.00am – 9.00pm

Space only exhibitors and their contractors may have access to the Hall at this time only if your pre-submitted plans have been approved. If arriving by car or van then you MUST book a vehicle pass. Failure to do so will result in your entry being refused. Please refer to requirement for our Space Only Stands.

Wednesday 10 May

Exhibitors are encouraged to dress their stand on the Tuesday but if you are planning to bring minimal items, which you can carry in, then it is possible to set-up on the Wednesday, before the Show opens. Please note that there will be no vehicle access for any exhibitors or their contractors on Wednesday morning but deliveries by courier are permitted. Access by foot on Wednesday is via the main entrance on Blythe Road.

Build up: 8.00am – 9.00am
Show Open to Visitors: 9.15am – 5.00pm

Thursday 11 May
Show Open to Visitors: 9.15am – 5.00pm

Exhibition Break-down

Thursday 11 May
Exhibitor & Contractor stand break-down**: 5.30pm – 9.30pm

Please note that all elements of your stand materials must be removed within these hours.  Significant waste charges are imposed by Olympia for removal of literature, graphics or any other waste.  Please refer to the Build-up and Breakdown section.  Please note that a Vehicle Pass is required for breakdown as well. Please note the vehicle management system will be live for booking W/C 10th April. You are urged to make your booking as soon as possible as failure to do so may result in a lack of unloading/loading slot availability.

**If you anticipate that you will require more than 2 to 3 hours please contact [email protected]

Official logistics/freight partner: Premier Show Freight

Save time, hassle and money by using the Show’s freight company. Details and costs below.

Premier Show Freight

t: +44 (0) 20 3256 1278
e: [email protected]

Pedestrian Access

If you are arriving by public transport or on foot, which we actively encourage, please refer to the Deliveries and Timings section and ensure that you do not arrive outside of those times as you will, unfortunately, be refused admission. During build-up and breakdown access to the Show is via the main entrance on Blythe Road. 

Vehicle traffic procedures (for exhibitors, contractors and suppliers)

Please note that major redevelopment works are underway at Olympia which means there is a one-way traffic system in place as well as restricted space for parking and access. We therefore urge you to travel by public transport where possible or to use our logistics company, Premier Showfreight, who can manage safe delivery and collection of your goods.  More details including costs are given in the Deliveries and Timings section.

If you, your contractor or supplier needs to arrive by vehicle, it is essential that you book your vehicle pass – see below. Vehicles not pre-booked will not be permitted access. This pass will enable you to unload/load, following which you will be required to move your vehicle. Please note that there will be no vehicle access permitted on the morning of Wednesday 10 May.

On arrival at Olympia, please head to H Gate at your confirmed access time. 

Whether you are an exhibitor or contractor EVERY vehicle (except for couriers and taxis) accessing the venue will need to book in every time they want to access the Show (during Build up, Breakdown and any other repeat visits). 

How to book your vehicle pass:

  1. Sign up to the Olympia vehicle booking system https://www.voyagecontrol.com/olympialondon. Select the Museums + Heritage Show and follow the instructions. It is a simple three-step process. Please note this system will be live for booking W/C 10th April . You are urged to make your booking as soon as possible as failure to do so may result in a lack of unloading/loading slot availability.
  2. On registering in the online system you will be asked to choose your exhibitor type. Shell Scheme Stand Exhibitors can access the hall from 3pm on Tuesday 9 May, Space Only exhibitors and their contractors will be sent a password to input into the system to access the earlier build time of 11am. Pick the relevant date and time for your stand type.
  3. Unloading/loading time will vary, based on availability and vehicle size
  4. You will require your vehicle registration number to complete the booking but this can be added (via a smart phone) on the day, as we understand that you may not know this at the time of booking
  5. The system will confirm your time slot and access gate (see map) by email, plus your vehicle pass that needs to be printed and displayed in the vehicle
  6. Once you have booked into the system, anytime you need to book in for a return visit your details will already be stored and accessible with your new Olympia username and password

If you have any questions, please contact Olympia via the online help on the system.

Download map here

Good to know:

  • Vehicles not pre-booked will not be permitted access

  • Please follow the advice of the traffic marshals, who are there to ensure that everyone can load and unload as quickly as possible.

  • There are no fork lifts or trolleys available to exhibitors. If you are unable to move your goods by hand you must book assistance from the official logistics company, Premier Showfrieght
  • Under 16’s are not allowed on site for build-up or breakdown

Parking – Olympia London

IMPORTANT! Due to building works, there is very limited parking available and so advanced planning is strongly advised and booking is essential.

To secure a parking space you are required to pre-book online as spaces are VERY limited.

To access the car park, take Blythe Road and follow the one way system to Maclise Road to turn left into the car park. Olympia Way is no longer accessible to visitors’ vehicles.

They are operating a cashless car park. All major cards are accepted.

If you’re unable to pre-book a space, please see off-site parking location alternatives.

For more information please visit Olympia’s website http://olympia.london/visiting/parking/book-parking

Travel

For more information on how to get to Olympia London please click here.