RETURN TO EXHIBITOR ZONE

This section does not apply if you have ordered a Shell Scheme stand.  If you are in any doubt please email Felicity.

Olympia London and its Local Authority have certain requirements that must be fulfilled in order to comply with their policies and licensing regulations. 

Plans for your space only stand must be submitted by 31 March

Please submit your plans to our Event Manager Jess Elliman  [email protected]

See Stand Plans below for the next steps.

All space only stand construction must comply with the regulations contained in the eGuide, which can be viewed here.  These regulations are common to the UK’s main exhibition venues and are based on Building Regulations and British Standards. Appropriate clothing and footwear for a CDM site should be worn during build-up and breakdown.

Please also ensure that you have carefully read the Fire Regulations as these will affect the materials you use in the construction of your stand and Olympia’s Rules + Regulations. Please also note that all waste must be removed from the exhibition hall by 9pm on Thursday 11 May. Failure to do so will incur charges – see below

Contractors
If you are employing a contractor to build or design your stand, please ensure that they receive the relevant information contained within the Exhibitor Zone pages of this website. they must also adhere to the venue’s rules and regulations. For security reasons, all contractor staff will be issued with a wristband on arrival and must complete a site induction form. Note: all vehicles, including contractors, must display a vehicle pass, failure to do so will result in refused entry.

Trolleys + Forklifts
Trolleys are not provided at the venue, so please bring your own if you need one to deliver goods to your stand. Trolleys are only permitted on the exhibition floor outside show open hours for the safety of visitors. Forklifts and pallet trucks are not available onsite.  If you require the use of a forklift it will be necessary to hire the services of our logistics company, Premier Show Freight. 

Waste
Exhibitors and their contractors must remove excessive or hazardous waste at the end of the show, otherwise, charges will be incurred. All waste, except for very small quantities of litter, produced by your stand must be removed from the venue at the end of the event. The following charges will be forwarded to exhibitors for disposal of any large items, such as boxes of literature, carpet (except scraps), graphics and stand-fitting materials:

Boxes of literature – £7 per box
Furniture – £70 per item
Metalware – from £25
Pop-up signage – £40
Signage – £15 per panel

Hazardous waste is classified by the 2005 Hazardous Waste Regulations as: light bulbs and fluorescent tubes, electrical equipment and fittings, gloss and emulsion paint and their containers, cooking oils and their containers, aerosols both full or empty, oils and lubricants and oily rags.

For any queries please contact the organisers.

Lifts
The Show is now located on the first floor of the West Hall and so goods loading is via two lifts. The following dimensions and weight restrictions are for the larger of the two:

Length:  6.82 m
Width:  3.21 m
Height:  2.84 m
Loading: 6000 kg

Stand Plans

You are required to submit professional drawings for space only sites, regardless of size and complexity.  It is a non-negotiable requirement for all Space Only exhibitors and their contractors.

Even if your stand does not fall under the defined Complex Stand Structure (see definition below), or is under 4m high, we still require a plan, including materials comprising the construction, in order to ensure that your stand meets the requirements of the Health & Safety Policy. If you feel your stand falls within the Complex Stand Structure (as defined below) please contact the organisers as soon as possible to confirm the next steps for this type of stand.

All plans for the building of a structure on a space only site must be submitted by: Friday 31 March

Plans for space only sites must be submitted to the organisers in the first instance.  If required, they will then be forwarded to structural engineers, the venue management and/or Local Authority on your behalf, when costs may then apply and will be passed to you. Only when all parties are satisfied that the stand design is safe will an official notification be given that you may proceed to construct your stand on site.

As organisers, we have appointed our own structural engineers to check complex structures. It is imperative that Exhibitors submit their proposed stand design no later than 31 March, to allow time for checking and any alterations necessary prior to the venue’s own deadline. The responsibility lies ultimately with the exhibitor and its contractors to comply with these regulations and ensure the safety of their stand.

Please Note:  No stand construction will be allowed to commence unless written approval has been obtained from the Organisers. If no written approval has been obtained or in the event that the stand is not constructed in accordance with the approved stand design, the Organisers shall be entitled to dismantle and remove the stand at the Exhibitor’s cost.

Please be aware that Part 111 of the Disability and Discrimination Act came into force on 1 October 2004, and it is important that you are aware of the consideration for accessibility when planning to build a stand. Further information can be obtained from the Disability Rights Commission: https://www.drc.org.uk/