On-Stand Catering

We strong recommend that you pre-order your lunch to save time – there is no additional charge for this. Please also ensure you read the information below if you are planning to provide your own food or refreshments as restrictions and charges apply.  

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Official supplier:  Host Olympia

Pre-order your lunch and refreshments

We are aware of how precious your time is at the show and any time away from your stand queuing for food is not well spent, so this year Olympia are offering the chance for all exhibitors to pre-order your food which can then be delivered to your stand at an allocated time. There is no additional charge for this. It is open for bookings now and will close for bookings 4 days before the Show on Friday 10th May. 

*Please note: Hot drinks are excluded from stand deliveries 

Place your order here before the deadline:  https://host-olympia.london/events/museums-heritage-show  

On-stand catering

Why not offer your clients and prospective clients a coffee, drink or bite to eat on your stand?  It’s a great way to start a conversation!  And our official catering contractor, Host Olympia, can provide you with the equipment you need or a full-service package.

Please note the section below about providing your own food and drink as guidelines and costs are involved. We recommend that you use the official supplier both for convenience and cost-saving.  

For more information please visit Host Olympia or contact [email protected]

Below is a guideline for providing your own catering – for full information please use the contact links above.

Guidelines on providing your own hositality/refreshments

Where Exhibitors want to bring their own food and drink to hand out to visitors on their stand the venue will charge a concession fee for this (see below). The only items that are allowed are sample sizes of food and drink as detailed below:

  1. Any proposed sampling activity must be notified in writing to the organiser and verified by the venue.
  2. All samples must be given away free of charge

The acceptable sample sizes are:

  • Unwrapped food – ‘bite size’ portions
  • Individually wrapped items
  • Drinks:
    Soft and hot drinks – 50ml (1.75 fl oz)
    Beers/ciders or similar – 50ml (1.75 fl oz)
    Wine/fortified wines/Champagne/alcopops or similar – 25ml (0.9 fl oz)
    Spirits or similar – 5ml (0.18 fl oz)

Both the sale and supply of alcohol must be licensed under The Licensing Act (2003); therefore, sampling is a licensable activity. Any exhibitors wishing to supply alcohol not provided by the official caterers, whether for on- or off-site consumption, must provide the name of a Personal Licence Holder and a copy of their licence.

Concession fees

Concession fees are applied where sampling involves items larger than the sizes stipulated above. Where drinks are offered as samples, a concession fee may apply if this is deemed to constitute hospitality.

Fees will generally be from £187 + VAT per event open day for soft drinks/ice creams and from £420 + VAT per event open day for other foods. However, where, in the opinion of Olympia London’s Catering Manager, an exhibitor could be deemed to be operating a ‘catering outlet’, then retailing rates will be applied.

In most instances, it is cheaper to order through the venue’s catering company.