We strong recommend that you pre-order your lunch to save time – there is no additional charge for this. Please also ensure you read the information below if you are planning to provide your own food or refreshments as restrictions and charges apply.
We are aware of how precious your time is at the show and any time away from your stand queuing for food is not well spent, so this year Olympia are offering the chance for all exhibitors to pre-order your food which can then be delivered to your stand at an allocated time. There is no additional charge for this. It is open for bookings now and will close for bookings 4 days before the Show on Friday 8th May.
*Please note: Hot drinks are excluded from stand deliveries
Place your order here before the deadline: https://host-olympia.london/events/museum-heritage-show
Why not offer your clients and prospective clients a coffee, drink or bite to eat on your stand? It’s a great way to start a conversation! And our official catering contractor, Host Olympia, can provide you with the equipment you need or a full-service package.
Please note the section below about providing your own food and drink as guidelines and costs are involved. We recommend that you use the official supplier both for convenience and cost-saving.
For more information please visit Host Olympia or contact [email protected]
Below is a guideline for providing your own catering – for full information please use the contact links above.
Where Exhibitors want to bring their own food and drink to hand out to visitors on their stand the venue will charge a concession fee for this only where sampling items are larger than those stipulated (see below). :
The following is a summary of the sampling regulations. Please refer to the eGuide for full details:
1. Any proposed sampling activity must be notified in writing to the organiser and verified by the venue
2. All samples must be given away free of charge
3. Samples must form a core part of the stand holders business being exhibited
The acceptable sample sizes are:
Both the sale and supply of alcohol must be licensed under The Licensing Act (2003); therefore, sampling is a licensable activity. Any exhibitors wishing to supply alcohol not provided by the official caterers, whether for on- or off-site consumption, must provide the name of a Personal Licence Holder and a copy of their licence.
Concession fees are applied where sampling involves items larger than the sizes stipulated above. Where drinks are offered as samples, a concession fee may apply if this is deemed to constitute hospitality.
Where retailing of food and/or drink is intended for on-site or off-site consumption, or could be deemed as such, then concession fees will be levied. This must be agreed under special permission during the event contracting process
As a general rule, if you are considering a branded, event specific novelty item or sweet treat, please contact the catering manager, as concession fees may not be applicable.
As a general rule, all the foods on sale (including PPDS items) are considered for onsite consumption, therefore will attract a concession fee.
Exhibitors’ retailing for on-site consumption generally falls into the following categories:
1. Retailing of novelty soft drinks/ice creams and/or smoothies, fresh fruit juices, etc. – a concession fee of £250 + VAT per event open day will be levied.
2. Retailing of foods (novelty sweet treats, baked goods etc.), – a concession fee of £465 + VAT per event open day will be levied.
3. Where an exhibitor is, or can be deemed to be as operating a ‘food stall ‘, i.e. hot/cold food (only), including, but not limited to, PPDS items; vendor or pop up, a concession fee will be calculated on application
4. Concession fees for restaurants and/or alcohol led bars are negotiated on an event-by-event basis, as their requirements are specific to the event. £ P.O.A
In most instances, it is cheaper to order through the venue’s catering company.
